Oracle Contractor Request – Timecard entry process – Oracle Time and Labor (OTL) module needs to be implemented to capture the hours worked by contingent worker through timecard. First, the contingent worker needs to be given an Oracle user name and password by performing the user setups .
Oracle User setup
An Oracle username for the contingent worker needs to be created which will be mapped to the employee/contingent worker created earlier following the steps mentioned here .
Switch to System Administrator responsibility and navigate to Security -> User->Define.
Create the Oracle username and make sure to populate the contingent worker name in the “Person’ field.
Assign the employee self-service responsibility to allow the user to enter timecard.
Popular Oraappsguide Video: Oracle Complex Purchase Order Overview
Contingent worker creates timecard:
Once the contingent worker starts working, you need to capture the actual working hours to pay the supplier appropriately. The timecard entered by contingent worker goes to supervisor for approval.
Contingent worker logs into the Oracle application using the user name that has been setup in the previous step.
Navigate to the My Payroll information -> Manage My Timesheet in the self-service responsibility to enter timecard. Purchase order and line number information needs to be populated while entering the timecard. Project and task information can be entered for project based organizations.
Submit the timecard.
Timecard approval notification goes to supervisor for approval.
Supervisor approves the timecard.
Extract timecard information to create receipt:The timecard entered by contingent worker initiates the PO receipt creation process. Once the timecard is approved, following steps need to be performed to create receipt.
- Submit the concurrent program “Retrieve Time from OTL”. You may populate the optional parameter values. Once this program completes, it will create records in the RCV_TRANSACTIONS_INTERFACE table.
- Now, run the “Receiving Transaction Processor” concurrent program to process the records from the aforesaid interface table and create receipts in Oracle.
Both the programs mentioned above can be scheduled periodically in the production environment.
Note that, the receipt created in the above process won’t be visible in the PO Receipt form. You can check the receipt details from iProcurement, iSupplier etc. as well as query the details from the backend.
We will now discuss about the invoicing process for the contingent worker Purchase orders.