Oracle Contractor Request – Contingent worker setup and assignment – Once the purchase order created for the contractor request is approved, the buyer will get the approval confirmation notification that contains “Create Contractor Assignment” link. Click on that link to create the contingent worker in the system. Note that this information will be inserted into the HR tables.
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Enter the last name, first name, date of birth, start date and national identifier (e.g. SSN number in US) information.
Enter all the mandatory information in the “Person Details” page and go to next page.
Enter the required values in the ‘Assignment” page and click on the Next button.
Now, assign a manager for the contingent worker. You can also add the direct reports for the contingent worker.
Next page shows the preview of the contingent worker setup. You can add additional approvers in this page. By default the approval notification goes to the manager of the contingent worker.
The manager approves the notification and the contingent worker is now created.
The contingent worker created through above set of steps can be found in the “People -> Enter and Maintain” navigation in the HRMS Superuser or similar responsibility.
Many organizations does not allow the buyer to initiate the contingent worker creation process, as they want HR team to own the activity for various reasons (i.e. successful background check etc.). In that case, HR team will setup a person using “People -> Enter and Maintain” navigation in the HRMS Superuser or similar responsibility. The person type should be “Contingent Worker”.
Once the person setup is done either through buyer initiated process or manually, you need to make sure related purchase order is assigned to the contingent worker in the person assignment setup as discussed below.
Setup Employee Assignment:
Now switch to the HRMS responsibility and navigate to People -> Enter & Maintain.
Search for the contingent worker you have created in the previous step by entering type (Contingent Worker) and Full Name in the “Find Person” form.
Verify the data in the “People” form and click on the “Assignment” button.
If the contingent worker was setup by the buyer initiated process, make sure correct supplier, site and purchase order information appears in the “Supplier” tab. Also, verify the supervisor information.
On the other hand, if the contingent worker was created manually, enter the correct supplier, site and purchase order information in the “Supplier” tab of the assignment form.
The information entered here will be used during timecard entry discussed later.
Navigate to “Purchase Order Information” tab and enter the Ledger and default expense account information. This is needed to enable the contingent worker to enter expense claim demonstrated at a later stage.
Now the employee setups are complete. Next step is to enable the contingent worker to create the timecard